MSDS Manager

Keeping a paper-and-binder collection of Material Safety Data Sheets (MSDS) that meets the requirements of OSHA's Hazard Communication standard is expensive and error-prone, and risks fines for non-compliance. And if multiple company locations must be maintained, the costs and risks multiply quickly. Since the standard mandates immediate access, documents must be available before a product lands in receiving.

Using MSDS Manager, you can eliminate the costs of copying, faxing, and filing. A single safety manager can maintain and distribute accurate MSDS documents to multiple company sites, instantly. New documents can be accessible on the shop floor in minutes, for employees to view or print as needed.

Electronic document delivery is a smart investment, requiring only basic PCs and having modest incremental deployment costs. Reduce your risk to workplace incidents and OSHA fines with MSDS Manager.

Overview

MSDS Manager automates two time-consuming tasks in a manufacturing environment:

• Maintenance and delivery of accurate MSDS documents to shop-floor personnel
• Data collection and analysis of the consumption of hazardous substances to meet reporting requirements

Document Delivery

MSDS Manager Level I implements a simple and effective way to make up-to-date MSDS documents available on the shop floor, with a minimum of administrative effort.

By providing only a product code, product name, and PDF document file name for each MSDS, the system will create web pages containing a multi-level index to the documents. When deployed on a local network, the indexes can be accessed from any computer equipped with a network connection and a web browser.

Consumption Reporting

MSDS Manager Level II delivers sophisticated assistance in measuring and reporting the consumption of hazardous substances. To set up the system to report on a product, you provide a vendor name, the method used to measure the product (weight, volume, area, or length), the weight per standard unit, and the quantity of VOCs per standard unit. Selecting ingredients from the database of chemicals completes the setup.

MSDS Manager provides more than 30 standard units of measure and over 1000 frequently-used chemicals. Simple forms allow the addition of units of measure and chemicals as needed. MSDS products can be grouped by user-defined categories, consumers, and hazard types.

Product consumption can be entered manually or automatically. After defining the container(s) used to order and dispense a product, you can manually record consumption by selecting the vendor, MSDS, and container from lists, then entering a quantity and a date.

If you already have consumption data in another system, however, that data can be transferred directly into MSDS Manager using the consumption import feature. The system reads a simple XML file that includes one or more consumption entries, each with a vendor code, container code, quantity, and date.

A flexible reporting system makes it easy to extract and view data in a variety of formats, restricting datasets as needed. Consumption data is available by product, chemical, or date, for user-specified periods, and can be further restricted by vendor, MSDS, chemical, or hazard class (SARA, HAP, and/or VHAP).

General Features

• Table-driven configuration
• Definition of MSDS-related data
  • Chemicals
    • CAS number and name
    • DeMinimis limit
    • Classification
      • SARA chemical
      • HAP
      • VHAP
  • Categories
  • Consumers
  • Hazards
  • Units of measure
    • Unit of measure
    • Unit type
    • Conversion factor
• Definition of MSDS information
  • Identification
    • Product code and name
    • Manufacturer and vendor
    • Issued date
    • Document file (PDF image, for example)
  • Physical characteristics
    • Physical state
    • Flash point
    • Type of measurement unit
    • Specific gravity and/or weight per unit
    • VOC weight per unit
  • Chemical content
    • CAS number
    • Chemical name
    • Percentage
  • Categories
  • Consumers
  • Hazards
• Generation of MSDS index web pages
• Definition of containers
  • Identifier and description
  • MSDS
  • Quantity
  • Unit of measure
• Consumption entry
  • Manual (keyboard entry)
  • Automated (XML file import)

Access to MSDS functions is provided by Windows™-style menus:

File

• Open MSDS Index
• Create MSDS Index
• Import Consumption Data
• Configuration
• Close MSDS Manager

Data

• Consumption
• Vendors
• MSDS
• Containers
• Categories
• Chemicals
• Consumers
• Hazards
• Units of measure

Reports

• Basic Reports
  • Vendors
  • MSDS
  • Containers
  • Categories
  • Chemicals
  • Consumers
  • Hazards
  • Units of measure
• Summary Reports
  • Chemical Summary
  • Product Summary
  • Consumption History
  • MSDS Summary
  • Hazards Summary

Window

• Cascade
• Tile Horizontally
• Tile Vertically

Help

• Help Topics
• About MSDS Manager